Privacy Policy

Last updated: October 2025

Who we are

Counter Ordnance Group Ltd (“COG”, “we”, “our”, or “us”) is a UK-based specialist recruitment organisation connecting qualified personnel with organisations operating in the counter-ordnance, humanitarian de-mining, and related technical sectors.

Our website address is: https://counterordnancegroup.com.
We are registered in the United Kingdom and operate in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

For any questions about this policy or your personal data, you can contact us at:
📧 contact@counterordnancegroup.com

What personal data we collect and why

We collect and process personal information to help us provide recruitment and related services, improve our website, and meet our legal obligations.

Information you provide directly

When you:

  • Submit a contact form or job application

  • Upload your CV or professional profile

  • Subscribe to updates or newsletters

  • Engage with us by phone or email

We may collect:

  • Your name, email address, phone number, and job title

  • Employment history, qualifications, clearances, and professional interests

  • Any other information you choose to share with us

Information collected automatically

When you visit our website, we may automatically collect:

  • IP address, browser type, and device information

  • How you interact with our website (analytics data)

  • Cookies (see below for details)

Cookies

Cookies help us understand how visitors use our website and improve your browsing experience.

You can control or delete cookies through your browser settings at any time.
Essential cookies are required for the website to function properly. Non-essential cookies (such as analytics) are only used with your consent.

For more details, see our Cookie Policy (if available separately).

Comments and media

If visitors leave comments on the site, we collect the data shown in the comment form, along with the visitor’s IP address and browser user agent string to help detect spam.

If you upload images, please avoid including embedded location data (EXIF GPS), as visitors can extract location information from such images.

Embedded content from other websites

Articles or posts on this site may include embedded content (e.g. videos, images, or articles).
Embedded content behaves in the same way as if the visitor has visited the external website directly.

These external sites may collect data about you, use cookies, or track your interaction with the content. We have no control over these third-party sites and recommend reviewing their privacy policies.

How we use your data

We may use your personal data to:

  • Match candidates with suitable job opportunities

  • Communicate with you about vacancies, projects, or services

  • Manage client and candidate relationships

  • Respond to enquiries or requests

  • Improve our website and marketing communications

  • Comply with legal or regulatory requirements

We will never sell your data or share it with third parties for marketing purposes without your explicit consent.

Who we share your data with

We may share personal data with:

  • Clients seeking candidates for specific roles (with your prior consent)

  • Zoho Recruit or other data processors providing CRM/ATS, email, or website hosting services

  • Legal, regulatory, or law enforcement authorities if required by law

All third parties handling personal data on our behalf do so under written agreements that comply with UK GDPR standards.

How long we retain your data

We retain personal data only as long as necessary for recruitment and business purposes, or as required by law.

Typical retention periods:

  • Candidate profiles and CVs: up to 3 years after last contact, unless you request deletion sooner

  • Client contact details: while the business relationship remains active

  • Website analytics and contact form entries: up to 12 months

Your data protection rights

You have the right to:

  • Request access to the personal data we hold about you

  • Request correction of inaccurate data

  • Request deletion (“right to be forgotten”)

  • Object to or restrict processing

  • Withdraw consent at any time (where processing is based on consent)

  • Data portability – request a copy of your data in a structured format

To exercise your rights, please contact us at contact@counterordnancegroup.com.
If you are unhappy with our handling of your data, you may also lodge a complaint with the Information Commissioner’s Office (ICO): https://ico.org.uk.

Where your data is sent

Visitor comments may be checked through an automated spam detection service.
Data collected through contact forms or recruitment tools may be securely processed via Zoho Recruit or other UK/EU-compliant systems.

Data security

We take data protection seriously.
All data is stored securely and protected against unauthorised access, alteration, or loss. Access is restricted to authorised personnel only, and data transfers use secure encrypted channels where applicable.

Updates to this policy

We may update this Privacy Policy occasionally to reflect changes in our business or legal requirements.
The latest version will always be available on this page, and the “last updated” date will indicate when it was revised.

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